Time Saving Systems for Podcasters with Jacki Hayes

Are you feeling like your podcast has become a never-ending chore rather than a creative outlet? A rigid path of weekly production - without proper workflows - often leads straight to burnout. In this episode of Podcasting Unlocked, we sit down with Jacki Hayes to challenge the status quo of "hustle" podcasting. We dive deep into how to reclaim your capacity by implementing a seasonal approach, optimizing your workflow, and identifying exactly when and what to delegate. This week, episode 253 of Podcasting Unlocked is about time saving systems for podcasters! 

Jacki Hayes helps creative service providers build businesses that actually work—for them and their clients. She’s the go-to when you're ready to stop duct-taping systems together and finally create a business that runs with more ease, clarity, and flexibility. With a sharp eye for strategy and a gift for simplifying the messy middle, Jacki supports business owners who want structure without rigidity. 

In this episode of Podcasting Unlocked, Jacki is sharing the importance of starting your podcast endeavor with strategy in mind and actionable steps you can take right now to implement systems that will save you time and allow you to work on other parts of your business. 

Jacki and I also chat about the following: 

• Embrace the Seasonal Break: Taking intentional pauses between seasons isn't just for you—it creates anticipation for your listeners and allows you to "regroup and love your podcast again" instead of it becoming a burden .
• Build a Content Backlog: To avoid the pressure of weekly deadlines, aim to have a "backpocket" of recorded conversations. This buffer allows you to maintain consistency on the front end without feeling the stress of "Tuesday is coming" on the back end .
• Systemize Before You Delegate: Use project management tools like ClickUp and document your SOPs (Standard Operating Procedures) before bringing on help. This ensures that when you do hire a virtual assistant or producer, they have a clear roadmap to follow.
• Personalize Your Workflow: Stop following "cookie-cutter" templates. Whether you are an early-bird perfectionist or a last-minute deadline seeker, your systems should be built around how you actually work best.

Be sure to tune in to all the episodes to receive tons of practical tips on turning your podcast listeners into leads and to hear even more about the points outlined above. 

Thank you for listening! If you enjoyed this episode, take a screenshot of the episode to post in your stories and tag me! And don’t forget to follow, rate and review the podcast and tell me your key takeaways!

Learn more about Podcasting Unlocked at https://galatimedia.com/podcasting-unlocked/ 

CONNECT WITH JACKI HAYES:

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Here’s What I Learned podcast

Website

CONNECT WITH ALESIA GALATI:

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Work with Galati Media! 

Work with Alesia 1:1

LINKS MENTIONED:

You Can Do Hard Things: Podcasting, Business, and Burnout with Alesia Galati

Free Download: 15 Ways to Improve Your Podcast

Proud member of the Feminist Podcasters Collective.

Chapters

• 0:00 Time Saving Systems for Podcasters with Jacki Hayes
• 1:33 Why a Seasonal Podcast Format Works
• 3:45 Capacity, Burnout & Keeping the Love for Your Show
• 6:10 Backlogs, Ideas & Treating Your Podcast Strategically
• 9:14 Staying Visible Between Seasons (Social & Newsletters)
• 13:09 Systems, SOPs & Tools for a Smooth Podcast Workflow
• 18:49 Delegating, Hiring Help & Avoiding Bottlenecks
• 26:58 Guests, Values Alignment & Using Your Podcast to Grow Your Business